Time Tracking

Supports Precise Client Billing:

• Detailed time records translate directly into accurate & defendable invoices.

• Clients receive accurate billing, supported by the actual hours worked on their property.

• This fosters trust and avoids billing disputes later.

Effective Project Management:

• Tracking time allows for an understanding of task durations.

• Managers can identify production bottlenecks and areas needing attention.

• Planning future project timelines becomes more accurate and efficient.

Insurance Claim Documentation:

• Insurance companies require thorough documentation associated with the projects the company is involved in.

• Time and labor records provide detailed evidence of the services rendered.

• This documentation can provide explanations & support for complexities that employees encountered. 

Employee Accountability:

• Time tracking provides a verifiable record of employee productivity.

• It supports performance evaluations and ensures accountability.

• It can also identify areas where employees may need additional training or support.

Accounting Necessity:

• Businesses need to understand all of the real "costs" associated with doing a project, that information comes from accurate time tracking.

• By providing the hours worked by each employee they can get an idea of how much it cost the company to perform the job.

• By being given the task that the employee worked on, they can connect how much it cost to do that task.

Legal Protection:

• Detailed records serve as proof of work performed.

• This documentation can be important in case of disputes or even legal issues.

• It also protects the company from false claims.

• Project Name/Address:

  • This field is also very important, it connects all of the labor to a specific project.

• Date:

  • This field is also very important, it ties all of the labor to a specific date.

• Start Time:

  • This field documents the time when the employee arrived on the project.

  • It helps to support the total hours reported.

• Lunch Time:

  • This field provides a start & stop time for the employees lunch break.

  • This allows the company to document accurate time "on" the project.

  • This time starts when the employees leave the property, and ends when the employees return.

• Finish Time:

  • This field records the time when the employee has left the project.

  • Combined with the start time, it allows for calculation of the total time spent on the project.

  • It helps to verify the accuracy of the total hours worked.

• Employee Name(s):

  • This field identifies the individual who performed the work.

  • It enables managers to track individual employee productivity and performance.

• Labor Codes Associated with the Task:

  • Labor codes categorize an abbreviation for specific tasks performed (e.g., water extraction, demolition, drywall, painting, ectra).

  • This allows for detailed project analysis.

  • It also facilitates & supports accurate billing based on the type of work that was performed.

  • This is extremely important for proper insurance billing.

• Number of Hours Spent On The Task:

  • This field records the total hours worked by the employee on the task, or tasks.

  • It provides a clear picture of the overall time invested in the task.

  • It is essential for calculating labor costs and tracking project progress.

• Notes Associated With The Project:

  • Notes should be provided to explain trouble they ran into.

  • They should mention anything strange that happened.

  • If they fixed something, what it was, and how it was resolved.

• Keeping Track of Everyone:

  • The crew leader writes down what each person on the crew did while on the project.

  • They write down the person's name, the code associated with the task they did (like "water extraction" or "demolition"), how long they worked on that task in hours.

• Writing Down Each Job:

  • If someone did more than one task, the crew leader writes down their name, each task, and the time associated, separately.

  • So, if someone extracted water and then packed up content, that's two separate tasks.

• Figuring Out the Time:

  • The crew leader decides how much time each person spent on each task.

  • They need to be as accurate as possible, tracking is generally per 15 min, or 1/4 hour. (eg., 1.25 for 1 hour & 15 min)

• Making Sure the Time Adds Up:

  • At the end of the project, the crew leader checks that all the task times for each person add up to the total hours they worked at the project.

  • They also ensure that they've deducted the lunch break from the total hours worked.

• Keeping the Records Straight:

  • The crew leader must make sure all the records are accurate.

  • If there are any mistakes discovered, they fix them right away.

Basically, the crew leader makes sure everyone's work is recorded correctly, so the company knows exactly what was done and how long it took. This provides them with information that'll allow them to determine what could have been done differently to make it faster next time.